Dockit Metadata Manager

What is Dockit Metadata Manager?

SharePoint metadata management tool to analyze, clean, and export

Dockit Metadata Manager for SharePoint lets you control all aspects of metadata management in your SharePoint. As everyone knows, SharePoint content without proper metadata makes SharePoint just a storage store, resulting in very poor user adoption and gross underutilization of sharepoint's powerful features. Whether you have a continuous, well-established SharePoint production environment or have just begun to optimize your SharePoint metadata before or after the SharePoint migration, you need full control over how SharePoint metadata is organized and how it should be monitored and managed.

Why Dockit Metadata Manager?

Metadata Inventory

Discover your SharePoint metadata in various elements, such as websites, lists, libraries, and so on. Discover the metadata present in your file and folder shares before the SharePoint migration. You first need to know what's out there in order to perform additional actions on your metadata.

Analyze Metadata with Dockit Metadata Manager

Review SharePoint metadata inventory and understand areas of potential issues based on user complaints or what business operations require as they continue to evolve. The ability to analyze metadata based on different sets of criteria allows you to accurately determine the metadata that can qualify for changes.

Compare Metadata

Compare different metadata sets in SharePoint, such as sites, lists, and documents.

Take actions on metadata

Perform actions on your metadata, such as modifications and deletions.

Track changes to metadata

With Dockit Metadata Manager, keep track of all metadata changes and maintain a history of metadata changes.

Organize SharePoint Metadata

• Review and update SharePoint metadata in bulk
• Edit and update specific metadata and apply it to other items
• Export SharePoint metadata to make bulk modifications
• Update SharePoint metadata in bulk

Review and update sharepoint list settings in bulk

• Select multiple SharePoint lists and edit the properties/settings of the list(s), such as 'Title', 'Description', 'Content Approval', 'Version Control' and so on in bulk.

There are several situations where the metadata of specific lists in SharePoint needs to be updated in bulk. For example, in a new SharePoint environment, all newly created list settings are possibly left with the default values intentionally or accidentally. After a while, these issues are identified due to user complaints. The challenging task here is to identify the specific settings of the lists and make them the same or similar to the SharePoint source environment. Metadata Organizer helps you meet the requirement to not only identify list settings, but also change that metadata in bulk.

Edit and update a specific metadata and apply it to other items

• Select a list in SharePoint and update the same metadata value for all documents and folders that reside below for a specific column or multiple columns.
• Select a single list item (or) multiple items in SharePoint and update the metadata for a specific column or multiple columns.

Many users want to update a certain metadata value on a particular list item (or) want to populate a certain metadata value for all items in a list. Each user's requirements are unique, so managing SharePoint metadata properly to make search powerful is tedious work. Most SharePoint administrators see manual metadata updates as a complicated job, especially when the volume of metadata or content is large. There is no proper user interface in SharePoint to meet this requirement, and this specific feature in metadata organizer fills this gap.

Export SharePoint metadata to make bulk modifications

• Select multiple lists and export sharepoint metadata to an Excel document.

Some users want the metadata in an Excel document for review and update purposes. Microsoft Excel is still one of the best and preferred tools for efficiently modifying and updating metadata in SharePoint.

Analyze SharePoint metadata with Dockit Metadata Manager

The Analyzer tool in Dockit Metadata Manager assists in conducting a comprehensive analysis of your metadata and provides an in-depth view of how your current metadata is organized. Below are some examples of the type of SharePoint Metadata Analytics that you can perform.

• Make sure that all documents/folders contain a number (or) date and time values for the text column.
• Make sure the choice column contains more options, making it unusable.
• Compare metadata between different sites, lists, and documents. Helps you optimize metadata that is out of compliance.
• Search and analyze metadata based on certain predefined criteria. This powerful metadata tool allows you to dive deep into your metadata to identify inconsistencies and errors.

Review the structure and columns of the SharePoint list

Review the structure of the SharePoint list(s) for issues such as:

• The list contains more items than recommended (exceeding the limit)
• The list contains more folders in your structure than recommended
• Unused columns in the SharePoint list

System requirements:

CPU: 1.8 GHz dual core processor

RAM: 2 GB

HDD / SSD: 50 GB of free space on the main drive

Operating system: Microsoft Windows 8 32-bit, Microsoft Windows 7 32-bit and Microsoft Windows Vista 32-bit

Resolution: 1024×768