ekeeper

What is ekeeper?

Centralized access to documentation.

Scalable and customizable management of student, site, and faculty data and documentation for health science programs.

Education?

eKeeper is a centralized documentation management solution used to track information needed for the accreditation process, clinical follow-up, or just by the program in general. This includes everything from student, teacher, and teacher documentation to affiliation agreements with external websites. eKeeper essentially functions as a bottomless online archive for all the documents and files needed for a successful health sciences program.

Get to know the technology.

Because eKeeper is cloud-based and password-protected, users can access documentation anytime, anywhere. eKeeper eliminates confusing paperwork and makes it easy to easily share and store information in a central, secure location. It also integrates seamlessly with the other health sciences solution systems, meaning customers using two or more of the products can enjoy instant access to document management across multiple systems.

Student Management

There is no shortage of student information that can be tracked, including photos, compliments and concerns, immunizations, documentation, enrollment, and more.

Preceptor Management

With intuitive, easy-to-use interfaces, manage preceptor information such as credentials, license information, documentation, and more.

Clinical site management

Manage and track clinical facilities and their respective affiliations, location demographics, logistics, and documentation management requirements.

Affiliation Agreement Tracking

Centralize documents, expiration dates, and contracts with clinical facilities in one place and receive automated expiration date reminders.

Student Access

Students can upload their own completed documents, view their own data dashboard, and generate reports such as My Sites and Preceptors Directory.

Student Document Center

Centralize common documents that students need quick access to during their clinical years in an easy-to-access interface.

Permission Management

Control user access at a group or individual user level through data permissions.

Filtering and reporting

Filter and sort your data with a variety of criteria to quickly print just the information you need for each report.

Export data

Export or print report results in a spreadsheet or other format for easy sharing and use outside the system.

Data file uploads

Loading existing data from students, teachers, preceptors, and clinical sites using predefined spreadsheet templates to eKeeper is just a few clicks away.

Information Directories

Generate comprehensive directories of information in your system, from the preceptors who work with your program to the clinical centers that offer an experiential internship to the student.

Automatic Notifications

Receive automatic notifications for reviews, announcements, documentation expiration, and contract renewals.

Add-Ons

Student Portfolios

Students can create a comprehensive, multi-page portfolio to showcase their resume, clinical experience, and more.

Managing shared data

Customize and manage key data points such as locations, student groupings, and course groupings to be shared across applications.

Student portfolio website

Students can publish a password-protected portfolio website to share with prospective employers or residency programs to showcase key expertise.

Course Requirements

Quickly and easily edit the prerequisites for any course on your system so everyone can have up-to-date information as your program changes.

Preceptor Application Portal

Automate the preceptor application process, allowing preceptors to complete the application online while automatically filling in key data within eKeeper.

Ad-Hoc Reports

Create custom reports with data from students, faculty, clinical facilities, or preceptor using a comprehensive yet simple interface with the ability to print or export results.

Payment of the preceptor

Easily automate, manage, and track preceptor payment directly tied to your students' internship schedules.

Graduation Reports

Generate an automated graduation report, snapshot, or cover page for your students.

MSPE Automation

Use a wide variety of tools to easily create any aspect of the MSPE charter, from charts and CV headers to notable features.

Direct mail

Extract contact information from all types of contacts (students, teachers, preceptors, site administrators) to the Email Merge module with built-in mail templates.

Clinical site administrator portal

Simplify communication and document sharing with clinical sites by giving the site administrator access to your own portal to view scheduled students at your site and related documentation.

Student Performance Dashboard

Center, summarize, and aggregate each student's key data points into a student snapshot.

Simplify the management of your documentation

Accompany

Keep track of certifications, immunizations, regulations, trainings, and more for students, teachers, and preceptors.

Approve and release

Approve or decline documentation submitted by students. Allow students to release approved documents to clinical centers and preceptors with which they are scheduled.

Notify

Notify students, teachers, and preceptors when they have documentation that is about to expire. It also supports notifying certain administrators or designated teachers.

Report

Run reports to easily see expired documents or to see all documentation records and uploads of a specified type.

Create MSPE student letters quickly and efficiently

Create

Create each MSPE chart, automatically generating relevant charts of your integrations, such as office work or course performance.

Customize

Allow students to enter their own notable characteristics, and then review and insert the content as needed.

Integrate

Get feedback from the eValuate preceptor, eduSched clinical timelines, and eduCATE notes with the ability to make modifications as needed.

Templating

Customize a common template for MSPE letters with custom fields, default text, pre-filled placeholders, intern schedules, notes, custom CV headers, and more.

Let students create their own portfolio sites

Customize

Students can choose which sections they want to display, depending on what they think is the best page.

Demo Experience

Students can display their curriculum, education, awards, and anything else they're proud of.

Integrate

Get clinical data and abstracts from eCLAS for students to showcase their clinical experience within the portfolio.

Publish

After customizing their website, students can publish it to be seen by potential employers or other programs so they can promote themselves quickly and effectively.

System Requirements:

CPU: 1.8 GHz dual core processor

RAM: 2 GB

HDD/SSD: 50 GB of free space on main drive

Operating system: Microsoft Windows 10, Microsoft Windows 8 32-bit, Microsoft Windows 7 32-bit, and Microsoft Windows Vista 32-bit

Resolution: 1024×768

Supported Operating Systems

Mac OS X 10.5x (Leopard), Mac OS X 10.6 (Snow Leopard), Mac OS X 10.7 (Lion), Mac OS X 10.7 (Mountain Lion), OS X 10.9 (Mavericks), and Mac OS X 10.10 (Yosemite)

Hardware requirements

Memory - 1 GB RAM and more

Free disk space - 50 MB

System type - 32-bit and 64-bit OS