Electronic Purchase Orders

What is Electronic Purchase Orders?

Electronic Purchase Orders

A more effective business acquisition process.

Electronic Purchase Orders makes it simple for your business to manage all of your purchase orders in one convenient location by using the proprietary electronic purchase order approval process.

Gain efficiency by converting orders into approved supplier invoices

With Electronic Purchase Orders, your company has a proven successful method for effectively managing all your business purchases and a transparency-enabled accounts payable process that your approved suppliers will love. Vendors love to be paid on time.

Everything you need to have an efficient procurement process is in place as a continuous system of transmitting your purchase orders (POs) electronically directly to your suppliers for purchase order confirmation. Order changes, price negotiations and back and forth to the agreed terms and conditions, including delivery details, are tracked, captured for review at any time and attached to the individual purchase order. Upon confirmation of delivery acceptance, the Electronic Purchase Orders document is converted into a Supplier's Invoice for immediate approval for payment.

Paperless, simple and efficient.

With Electronic Purchase Orders you initiate an order requisition and go through all the steps within the SnapAP P2P Dashboard, which is also available to your suppliers as a custom Supplier Portal so that your individual suppliers can view the progress of their purchase order requisitions the path to final payment in an integrated electronic system. A purchase order and payment system that is available 24 hours a day, 7 days a week, from any connected device for full transparency with your suppliers.

That's where a punch bomb comes in between you and your suppliers, as you collaborate with your suppliers at every step of your supply chain network.

Full transaction transparency

Reward your suppliers' efforts in being a great supplier by offering full transparency.

It's just good business sense and contributes to a healthy partnership in building the strength of your business. Transparency rocks.

With Electronic Purchase Orders, you always know that your supplier has received your purchase order. And your supplier has 24/7 access to all your online purchase orders, from anywhere! This streamlined process helps detect any discrepancies long before they become a defect.

Electronic purchase orders through SnapAP offer many benefits, including:

Better Internal Controls over all activities of Procurement, Requisition, Acquisition and Final Payment of Suppliers within an integrated system;

Electronic purchase order approvals are implemented in the SnapAP dashboard and can be done from anywhere, on any connected device;

Electronic purchase orders are instantly transmitted to any supplier and can accommodate non-PO purchases as an accounts payable processing convenience;

The supplier's electronic purchase order confirmations contain all revisions and terms agreed for review during and after the completion of the transaction;

Suppliers have full authorized access to all of their purchase orders, 24 hours a day, 7 days a week, from anywhere on connected devices by logging into their Supplier Portal;

Full transparency on each transaction at each stage is available on the vendor portal page and archived for further review or possible audit;

System Requirements:

CPU: 1.8 GHz dual core processor

RAM: 2 GB

HDD/SSD: 50 GB of free space on main drive

Operating system: Microsoft Windows 10, Microsoft Windows 8 32-bit, Microsoft Windows 7 32-bit, and Microsoft Windows Vista 32-bit

Resolution: 1024×768