Hotel Management System HMS

What is Hotel Management System HMS?

HMS Hotel Management System

Discover the best hotel system

With Hotel Management System HMS automate your business by deploying hotel management software with the best practices for your hotel. This will automate all your hotels on a single integrated platform.

Hotel Management System HMS

The HMS Hotel Management System consists of the following modules:

Reservation

This module is built to cater to various types of bookings based on contracts and markets.

Booking cancelled

The contract details for each travel agency are recorded.

Displays or prints full details about any booking by different criteria.

The graphical representation provides the user with a graphical representation of the distribution of reserves over 30 days for easy detection of expected peaks and falls.

Group booking, a detailed room list is maintained for group bookings.

Guaranteed allotments "Vacant or occupied". In case the travel agency is unable to fill all the guaranteed rooms, the hotel will be able to sell these rooms and the revenue will represent an extra gain for the hotel. In this case, the reservations on the waiting list can be turned into confirmed and this will be reflected in the revenue report, although it is detected on receipt of the room list.

Infant and child policy

Market details and sale prices are recorded and linked to different seasons

The no-shows and cancellations report produces useful statistics on the number of no-shows and cancellations in a chosen period.

Allotments released

Reporting system, the daily arrivals report allows users to see the expected arrivals for a chosen date, as well as other useful statistics (number of rooms to be occupied, number of people who must arrive)

Request extension

Room lock, reservations may include special rooms.

Rooming list

Search, allows the user to search for reservations based on a broad set of criteria.

Provisional reserve

Waiting list booking

Recepção do Hotel Management System HMS

The front desk typically shows the level of guest service at all hotels, which means that the reception functions must be extremely efficient. HMS provides instant access to all the information you need.

Current status report, displays a statistical summary of the status of all rooms

Guests, affected by arrivals or departures, unexpected departures

Reporting expected arrivals, maximizes convenience while minimizing administrative effort

Expected check-out

"Report" of the list of expected matches

Extending guests who have already left, allows you to extend the departure date to a few nights for guests scheduled to leave today, according to room availability.

Folio options, a group folio plus extra folios and access to folios from other rooms

Group check-in based on previous booking List of rooms

Group check-in based on previous booking room list

Guest in house search by name (first or last) or by room number.

The birthday report of the guests, all interns and also former guests, are included in the report for courtesy purposes.

Guest history, quick and easy access to guest history records by various criteria

Guest booking information, a large amount of information can be recorded about the guest, including guest details, payment information (settlement method, currency used, deposits)

Individual check-in based on previous booking or entry

Materialization report, for a chosen time period, the report generates the name of the source and the percentage of materialization

The Meal Plan report displays the guests in the house, expected arrivals and departures, and provides the total number of guests in the house for the next day.

Nationality report, for a chosen time period, the report generates nationality, guest arrival, guest night, room arrival, room nights, guest nights ratio, room night ratio.

Room rates are obtained automatically according to the type of source (travel agency, corporate, markets ... etc.).

Condition of the rooms, since the condition of the rooms is constantly updated from the cleaning service, the reception can quickly look for empty/cleaned/inspected rooms.

Room transfer, rooms can be changed by automatically transferring the guest's account to the new room, the old room is designated as "dirty vacant".

Unexpected checkout

VIP visitors, the system informs all VIPs in the house, or arriving the next day and the next day, guests in suits are treated as VIPs, guests with complaints or defective rooms can be turned into VIPs.

Attendance box

The cash function allows the cashier to manage transactions efficiently, also allows you to settle bills and reduce overdue expenses.

Automatic room posting

Automatic posting of phone calls, calls (long-distance, local, ..) are posted directly on the guest's folio

Balance sheet report

The cashier code is recorded with each posting, checkout, and transaction, along with the time and date.

Debit and credit transfer

Deposit report

Check-out of groups

Guest and group accounting

Individual check-out

No-show agreement, first night's posting on folio

Postage of point-of-sale bills, can be sent through the reception cashier terminal

Paid report

Room rate change

Safe Box Logging and Reporting

Shift closing.

Voiding transactions, voided transactions are recorded per turn and user

System Requirements:

CPU: 1.8 GHz dual core processor

RAM: 2 GB

HDD/SSD: 50 GB of free space on main drive

Operating system: Microsoft Windows 10, Microsoft Windows 8 32-bit, Microsoft Windows 7 32-bit, and Microsoft Windows Vista 32-bit

Resolution: 1024×768

Supported Operating Systems

Mac OS X 10.5x (Leopard), Mac OS X 10.6 (Snow Leopard), Mac OS X 10.7 (Lion), Mac OS X 10.7 (Mountain Lion), OS X 10.9 (Mavericks), and Mac OS X 10.10 (Yosemite)

Hardware requirements

Memory - 1 GB RAM and more

Free disk space - 50 MB

System type - 32-bit and 64-bit OS