Metadata Management

What is Metadata Management?

Recipient Verification

Metadata Management is a simple email security solution to prevent the root cause of data breaches. Smart technology asks users to confirm what they are sending and who they are sending it to.

Metadata Cleanup

Metadata hidden in documents can reveal more information than intended. Make sure email attachments are cleared of metadata when sending to prevent information data breaches.

Checking attachments

Ask users to confirm all attachments as correct, based on the recipients of the email. Convert attachments to PDF, PDF/A or zip for extra security as part of the process.

cleanDocs is the smart way to send

Metadata Management is the smart way to clear metadata and send secure emails. By clicking Send, users can check the recipient list for external email domains or the blacklist, Reply All and Forward actions to ensure that the correct information is sent to the right person every time and that the user's actions go as planned. On the same screen, users can perform a number of time-saving tasks as part of the process: rename and clean metadata attachments based on a specific company policy, and convert attachments to PDFs or add to a ZIP file for secure distribution.

Metadata Management removes more than 100 types of metadata from Microsoft Word, Excel, PowerPoint, PDF, and PDF/A documents in milliseconds. Metadata Management is easy to deploy and configure. The simple UI keeps the focus on the task at hand rather than the app.

Trust cleanDocs to send secure emails and manage metadata

Metadata Management is the only product on the market that offers two points of defense against sending unsecured emails: cleaning metadata and verifying email recipients. The metadata debugger removes more than 100 different types of metadata that may be hidden in Microsoft Word, Excel, PowerPoint, PDF, and PDF/A documents in milliseconds. Most global data breaches occur when an email is sent to the wrong person. The recipient who scans the email add-in applies a second layer of defense against human error over the email, as users confirm that their actions are as planned by clicking Send.

Metadata Management is available to individual users, small and medium-sized businesses, and large-scale enterprises.

System Requirements

Microsoft Windows Server, 2019, 2016, 2012 R2, 2012, or 2008 R2;

Microsoft Windows 10, 8.1, 8, 7 SP1 (32-bit or 64-bit)

Microsoft Outlook 2019, 2016, 2013 and 2010 (32-bit or 64-bit);

Office 365

Microsoft Office 2019, 2016, 2013, and 2010 (32-bit or 64-bit)

Single or multicore CPU

2GB minimum RAM

2GB Free Disk Space