Next Software

What is Next Software?

Next Software

Equipment Business Software Solutions - Integrated ERP

Complete financial, accounting, and reporting resources

Purchase control

Parts and equipment inventory

Service and warranty

Field service dispatch and automation

Truck and transport management

Barcode

Sales Center

Scheduled maintenance

Rental fleet management

Customer Relationship Management (CRM)

Operating Panels

Business Intelligence

GPS and telematics

Next Software Accounting System

A robust and detailed accounting system: the most comprehensive in the entire industry

Using generally accepted accounting practices, GAAP, the eBS accounting system enables you to meet the highest accounting demands while providing each department with the real-time information needed for optimal performance. Moving financial information to Excel, Access, XML, and other reporting tools is effortless at the touch of a key.

Next Software offers the solution to your financial management requirements, improving productivity, profits and customer service, giving your business a vital competitive advantage. Accurate forecasting is achieved with customizable, detailed, and professionally presented financial data.

Detailed financial data lets you know exactly where your money is going and where it came from. Accounting image files allow the storage and retrieval of scanned documents, PDFs, photos, for a more paperless environment, as well as saving money and storage space.

General accounting

Integrated, real-time

Complete financial, accounting, and reporting resources

Drill-down capabilities

Multi-company

Accounts payable

Receivable accounts

Next Software Purchasing System

The Purchasing System is by far the most comprehensive in the industry and is fully integrated with Accounts Payable. A unique integrated feature allows the Purchasing System to be used as a standalone system or fully integrated with other areas of the system. The purchasing system can be used to write POs for everything from office supplies to equipment. There are four different categories available when creating a purchase order; General, Workshop (linked to an open work order segment), Parts and Equipment. Once opened, a purchase order can be modified as often as you wish and transmitted electronically, by fax or email, all without printing a single sheet of paper.

Next Software allows partial receipts by printing one receiver each time. This document interfaces with Accounts Payable, and the user is alerted if the purchase price is not equal to the price received.

Interface with the stock of parts and equipment

Interface with service management

Assign Attributes and Costs to Equipment in PO Creation

Automatic assignment of PO numbers

Allows the receipt of partial shipments

Easily track open POs

Easily track expected receipts

Online stock order analysis and PO creation

Stock System

The Parts Inventory System helps your business improve its profitability by controlling inventory levels and processing customer orders more efficiently. Maintain a high level of customer service while increasing inventory turnover and controlling inventory investment. Information geared to your requirements is available in both stocked and non-stocked parts, including descriptions, usage, fill percentages, locations, availability, and more.

This means you can accurately assess and manage inventory policy and reduce the number of emergency pending orders. In addition, where appropriate, the system will generate parts inventory orders for all central and virtual warehouses, branch offices and vans.

The parts inventory system also supports: replaced images, replaced, kits, and parts.

Inventory management levels

Stock and order analysis

Physical inventory

Cycle count

Electronic Transmission of Purchase Order

Central and Virtual Warehouse

Cross-referencing of parts, replaced and replaced parts

Alternative supplier supply

On-demand management reports

Kits

Parts images

Next Software provides a comprehensive financial ledger that shows the cost and revenue of each piece of lifetime equipment, across the property. The sale and rental of equipment is simplified by a series of easily accessible online functions.

For sales and rentals, multiple purchase options are supported; Short- and long-term agreements are enabled with the automated billing cycle.

The Equipment Inventory System also assists in the instant verification of credit levels, calculating payment schedules, setting up contract details; even determining provisions for exchanges and automatically setting them up in stock. All sales and rental transactions start the invoicing process automatically. You can also use the Equipment Inventory System to determine payment amounts, develop rental purchase agreements, and make rental conversion calculations.

The system has features to facilitate the ordering and receipt of equipment through the purchasing system. With extensive reporting capabilities, the Equipment Inventory System gives management access to complete inventory, analysis, and sales forecasting reports that are essential for accurate decision making. Information is available to members of each department for rapid response, improved service standards, better equipment utilization, and increased equipment profitability. Any transaction that affects the value of the asset is recorded in the master file and remains there for the entire life of the machine.

Equipment images allow you to save BOM, photos of the actual part, photos of the model and more.

Ordering and receiving equipment

Online consultations

Attributable attributes

Complete procurement information

Multiple depreciation methods

Preventive maintenance schedules per machine

Attachment tracks

Tracks main unit financial data with attachments and without

Financial Summary by Machine

Rent, sales and equipment

Next Software Order Management

The order entry system allows you to streamline the entire counter process – selling parts, supplies, equipment, rentals, miscellaneous and labor, all in one order.

The processing of orders is made easier, because the system validates orders, checks customer credit, determines the availability of inventory and updates the quantity available for each transaction, in real time.

The power, efficiency, and effectiveness of Order Entry come from its ability to perform all functions without returning to menus. It is quick and easy to use, allowing maximum use of the system with minimal time and effort.

Run all sales functions on one screen

Barcode scanning

Multiple search features

Real-time billing

Integrated branch transfer

Quantity discount

Quotations and budget for order

Flexible matrix discount

Promotional and contract prices

Line item and tracking of lost sales at the order level

Suggested sales pop-ups

Customer Reviews

Automatic creation of pending orders

Manage pending order priorities automatically

Add cash customers on the fly

Add parts to the inventory master in real time

Automatic Parts Supply

Site integration

Replaced, replaced and replaced parts

Next Software Service Management

The Service Management System handles the service request process and is essential to its success. This allows distributors to effectively handle and dispatch work order requests and manage critical information related to this area of their business. It has evolved to accommodate new technologies and demands that affect distributors, such as field service automation and electronic time management. The system is designed to generate work orders and provide access to all works in progress at the touch of a key, providing analysis by work order and by mechanic. In addition, instant information on gross profit is provided for all jobs, open or closed.

Available features include price, pending order status, expected due dates, fixed x actual rate, actual x estimated value, and more. In addition, sophisticated preventive, warranted and scheduled maintenance management systems are loaded with features to help manage and maintain your rental fleet and customer-owned equipment. It keeps track of all the time and dollars spent on each machine, giving you the operating cost per hour at any given time.

Dispatch and service call management

Automatic Van Stock Replenishment

Fully integrated with billing, parts, rent, accounts receivable, G/L, equipment and marketing

Credit check on the open work order, parts requisition and closing of the service order

Detailed or summarized online work in process consultation

Recurring jobs are closed and reopened automatically

Work orders can be opened in segments. Each segment can be quoted, estimated, and billed separately for different customers

Parts or an entire segment can be transferred and/or readjusted

Modification of jobs at any time before closing

Easy one step Close and reopen

Standard parts selection list

Work Order Cloning

Archived work orders for later retrieval

Mobile and wireless capabilities

CRM Management

The CRM Management System allows an integrated location to allow your sales team to record and track their negotiations with customers, as well as access vital information about their equipment and needs.

The eBS CRM system not only informs your customers, but also provides a detailed analysis of the effectiveness of your sales force.

The system tracks potential customers in any defined territory and allows you to divide sales and territories.

The eBS CRM system is integrated with parts, service, customer and accounting systems. Today's market is highly competitive and any effective marketing strategy relies heavily on the quality of the comprehensive information available.

Sales analysis by territory, seller, customer and product

Population of customer machines for equipment supported, competitive or integrated into service and order entry

Call list by seller for a selected period, date, call type, and previous call notes are displayed

Sales management reports for calls not made on schedule

Assigning multiple salespeople to customers and prospects

Lead information includes: Marketing Division, Contact Information, Territory, PAR Sales Call, Opening Date, Last Call and Seller Date, Unlimited Contact Names, and Notes

Equipment population information by customer includes: Division, Manufacturer, Serial Number, Stock Group Number, Size, Dealer, Power Codes, Model, Equipment Type, Date Manufactured, Date Entered, Owned or Rented, and Notes

Reports: Machine populations, competitive sales analysis, call analytics, campaigns, letters, mailing labels, seller call history, customer rating, and seller itinerary

Mobile and wireless capabilities

Equipment image file for photos, scanned documents, brochures, PDFs.

System Requirements:

CPU: 1.8 GHz dual core processor

RAM: 2 GB

HDD/SSD: 50 GB of free space on main drive

Operating system: Microsoft Windows 10, Microsoft Windows 8 32-bit, Microsoft Windows 7 32-bit, and Microsoft Windows Vista 32-bit

Resolution: 1024×768

Supported Operating Systems

Mac OS X 10.5x (Leopard), Mac OS X 10.6 (Snow Leopard), Mac OS X 10.7 (Lion), Mac OS X 10.7 (Mountain Lion), OS X 10.9 (Mavericks), and Mac OS X 10.10 (Yosemite)

Hardware requirements

Memory - 1 GB RAM and more

Free disk space - 50 MB

System type - 32-bit and 64-bit OS