OCR Software

What is OCR Software?

Finding missing documents with OCR software

Access to information in the digital age is crucial, which means optical character recognition (OCR) software. For the information to have real value, it must be accurate and available 24/7. Companies have invested heavily in content repositories - such as document management systems (DMS) - and in search technology to ensure instant access to business-critical documents. Despite this investment, according to research it was found that more than 30% of documents in a content repository are not searchable and are therefore invisible to technology research.

What is unsearchable content?

Unsearchable content is image-based documents such as BMP, JPG, PNG, and TIFF files, as well as paper documents that have been scanned for PDF. There is no text in these documents because they are images. Therefore, you cannot search the document for specific words or phrases.

Unsearchable content is a risk

Unsearchable content decreases user confidence in the document management system and search technology; this hinders organizational productivity because users waste time trying to find documents and risk violating regulatory compliance or legal implications for eDiscovery.

OCR software means better search and better deals

• Make better business decisions with access to 100% of the information available.
• Inspire confidence in enterprise search technology and document management systems.
• Comply with full disclosure in eDiscovery requests and access to the data subject in the GDPR.
• Capture documents that arrive through gaps in the fax, scanner, and mobile camera workflow.
• Reduce user frustration by ensuring that documents are found for the first time, always.
• Create a searchable database to prepare your business for enterprise search technology.

The definitive guide to the lack of documents in corporate systems

Documents invisible to research technology have the potential to undermine regulatory compliance and information management. This guide explains how invisible documents are created and provides industry best practices for managing risk using OCR software.

Deploy automated back-end OCR software to track unsearchable files

New search and evaluation technologies that include OCR software can find unsearchable content, including image files and emails with attachments, and convert them to text-searchable PDFs. Intelligent processing identifies only documents that require OCR - such as scanned images saved as image-based TIFFs or PDFs - and applies a text layer. It can search for and convert records of legacy documents and actively monitor newly created documents.

Automated back-end OCR software works silently in the background, so there's no impact on workflows or team processes. Managing unsearchable files becomes as simple as defining and forgetting. The team continues to upload documents to the content store without worrying about OCR as a process or workflow because the software automatically captures all files.

OCR software is designed to maximize the search capabilities of major enterprise and Windows file systems. Now it is possible to find the trust that comes with the knowledge of content that was once invisible to search.

System Requirements

Microsoft Windows Server, 2019, 2016, 2012 R2, 2012 ou 2008 R2;

Microsoft Windows 10, 8.1, 8, 7 SP1 (32-bit or 64-bit)

Microsoft Outlook 2019, 2016, 2013 and 2010 (32 or 64 bits);

Office 365

Microsoft Office 2019, 2016, 2013 and 2010 (32-bit or 64-bit)

Single or multicore CPU

2GB (minimum) RAM

2GB Free disk space