Office 365 Reports

What is Office 365 Reports?

Office 365 reports: Unscripted, automated reports for O365 visibility, auditing, analytics, security, and compliance.

Vyapin Office 365 Reports is the most advanced reporting and analytics solution for Office 365 administration, governance, and planning.

The software offers over 200 out-of-the-box reports without the use of Powershell scripts. With automated, actionable reports directly to your desktop, the truly multifunctional solution delivers unsurpassed customization and usability of your report data for collaboration and sharing, ensuring optimal and smooth operation of your Office 365.

The tool offers a full range of Office 365 reports that provides the right set of reports for different administrative roles in IT Management:

• Discovery and documentation of what's in your Office 365
• Visibility into what's happening in your Office 365
• Audit of all security, compliance and change management activities
• User access rights management to fix internal security and DLP threats
• Use and analysis to assist in growth and capacity planning

Exchange Online Reports for Office 365

The Vyapin Exchange online reporting tool provides comprehensive information about your Office 365 users, groups, mailbox configuration, mailbox security, mailbox usage, folders, contacts, mail items, public folders. You can also get various statistics about mailboxes and emails to monitor and plan for efficient use of Exchange Online.

Try the Vyapin Exchange Online reporting tool now and get answers to important questions about Exchange Online, such as:

Who has access to do what in other mailboxes, what permissions have been granted?
Mailbox security reports, such as mailbox permissions report, non-owner mailbox access report, and shared mailbox access report, provide the appropriate information to address these questions from security auditors.

Which mailboxes have the send-as and-send permissions configured on behalf? What are the emails that were sent using send on behalf?

Send as and send on behalf are hard-to-trace permissions because different functional teams configure them for various business reasons and do not remove them when they are not needed. Sometimes these permissions can be permanently enabled on certain teams when working collaboratively (for example, a customer support team serving emails that arrive in a common support mailbox). In such cases, you may also need to get a report of all these emails sent, say, for a day or a week. Reports such as the Mailbox Permissions report, send-as report and send on behalf of emails are available to examine these mailboxes and email items.

What is my volume of email traffic in specific mailboxes?

The 'Email Volume - Sent and Received' report provides general information about the volume of email divided into different periods of time.

What emails have been sent and received from external users?

For security breaches in Office 365, information security personnel can review all external emails sent or received from a mailbox for a certain period of time. The External Account Emails report and the 'E-mails to external accounts' report generate the full list of external emails for a mailbox.

Who are my primary senders and recipients?

The tool allows you to generate multiple reports, such as top senders per match count report, top recipients per match count report, top senders per attachment size report, and top recipients per attachment size report.

How do I audit and monitor all aspects of my Online Exchange?

There are many other important out-of-the-box reports for Office 365 that you can find for your specific needs.

Office 365 license report and usage analysis

When you provision users in Office 365, you assign licenses based on the responsibilities of a user's work. The Microsoft Native Office 365 portal does not allow you to assign licenses to user groups and must be done to one user at a time. After you assign licenses, you need to be able to analyze Office 365 licenses in your organization using different sets of criteria to understand the used and unused licenses. Vyapin Office 365 license reports provide the ability to view license usage in multiple dimensions. Based on these reports, you can find out the list of unassigned licenses, which licenses need to be reassigned, and so on. With Vyapin Office 365 license reports, you can review license usage and gain control over costs incurred in Office 365 licensing.

Get detailed reports on each license assigned to users

A thorough and detailed review of all licenses assigned to all users in the organization provides insight into understanding licensing cost structures for the entire organization. For example, the license type report by users in matrix format shows the list of licenses assigned to each user in your organization, along with the list of services enabled/disabled in the assigned license.

Release unused Office 365 licenses by users and reassign them to others who need them

A complete analysis of the different types of Office 365 license reports available in Vyapin Office 365 Reports allows you to understand license assignment based on users' functional roles or based on users' Azure AD attributes along with their group information. This helps determine whether users are overlicensed and whether these licenses can be released, recycled, and reassigned to other users who need them, resulting in significant savings in licensing costs. For example, the Users by License Type report shows each Office 365 license service or application and displays the list of users for each, along with other useful information about the user.

Get detailed information about license usage - getting license information based on active directory user attributes

You can generate Office 365 license reports based on multiple users by configuring search queries using Active Directory user attributes. The report will show you accurate information about which categories of users have which licenses. After you understand the various licenses assigned based on user attributes, you can manage these licenses by configuring rules. Rules allow you to automatically assign or remove Office 365 licenses for users who match multiple attribute criteria.

Resources

Exchange Online Reports - Automated Office 365 Administration Reports

Office 365 Inventory Reports

One of the most important tasks after migrating to Office 365 is to understand first what you're dealing with in your Office 365 tenant. Obviously, you need to get a complete view of everything that exists in your Office 365. A full Office 365 audit also allows you to identify errors or errors that may have been caused during your migration to Office 365. You can ask your information manager to review and verify that the documentation is correct.

Documenting how your Office 365 is configured means you need to know who your users and groups are, what permissions or access rights have been granted to them, and so on. When it comes to Office 365 Exchange Online, you need to document your mailboxes, public folders, shared mailboxes, users, mailbox and folder permissions, distribution groups, and so on in granular detail. When it comes to Office 365 SharePoint online and One Drive for Business, you need to know which sites, lists, libraries, and workflows have been created, what content has been stored, how these sites have been configured, who are the owners and administrators, who has permissions to access those sites, libraries, and documents, what kind of access rights have been granted, and so on.

Here is a summary of the inventory reports available in the Vyapin Office 365 Reporting tool.

Tenant configuration - list of custom tenants/domains, authentication details (such as multi-factor authentication), directory synchronization details, assigned license list.

Exchange online configuration - administrator settings, mailbox configuration, mailbox email addresses, public folders and their permissions, mail flow rules, message size restrictions, message delivery restrictions, storage quotas, mailbox storage quotas, mailbox delivery options,  default folder security mailbox, public folder settings, public folder message size and delivery restrictions, public folder limits, etc.

SharePoint Online configuration - site inventory, list inventory, site configuration, list configuration, list templates, site collection workflow templates, site columns, site content types, site templates, site workflows, Web parts.

System requirements:

CPU: 1.8 GHz dual core processor

RAM: 2 GB

HDD / SSD: 50 GB of free space on the main drive

Operating system: Microsoft Windows 8 32-bit, Microsoft Windows 7 32-bit and Microsoft Windows Vista 32-bit

Resolution: 1024×768