SimplyFile

What is SimplyFile?

Archive and organize Outlook email

Do you have a lot of messages in your inbox? Do you think it takes a lot of effort to organize and manage your email?

SimplyFile will help you clean your inbox and keep it nice and tidy. Stay inside your inbox and be home at dinnertime.

Archive messages to the right Outlook folder with a click of a mouse

SimplyFile includes an advanced artificial intelligence algorithm, which quickly learns about your archiving habits and then begins to predict where you want to move each message. After a brief period of training, archiving a message in the correct folder literally becomes a click. Stop wasting time dragging and dropping, use SimplyFile instead.

Feel in control of your Outlook inbox

An overflowing and growing inbox is a constant source of stress. Regain your sanity and sense of control with SimplyFile's archiving, cleaning, and task tracking capabilities. Let your tidy inbox give you a smile, not stress!

Unbeatable ROI - Save at least 30 minutes per week

Drag and drop is slow. You have to expand the folder tree, find the folder, pick up the message, make sure to drop it in the correct folder. It can easily take five or more seconds per message. Multiply that by 100 messages a day. You're spending 40 minutes or more every week just dragging and dropping.

Organize sent messages as you send them

Even if you manage your Inbox, sent messages tend to accumulate in the Sent Items folder. It doesn't have to be like this. SimplyFile may request you to send sent messages as you send them, so that you keep them as organized as your incoming email.

Great for people

Start in 10 minutes and stay in control of your mailbox like never before. The simple installer can be used by individual users without administrator permissions.

Soon for companies

The installer and administration model can be used to centrally deploy and manage the product. SimplyFile has been successfully deployed to sites with thousands of users.

Battle-tested, robust and reliable

SimplyFile is deployed in very demanding environments, including the world's largest law firms.

Organize and take control of your inbox

SimplyFile archiving features make inbox management much easier.

• One-click archiving. Due to the advanced folder prediction algorithm, most of your messages are archived with one click.  
• File thread. Archive all messages in the same thread with one click, without having to select them manually. 
• File sender. Archive all messages from a sender with one click, without having to select them manually.  
• Batchfile. Archive a message group in their respective folders at once.  
• Delete thread/sender. Powerful cleanup commands help you delete many messages at once. Great way to keep your inbox always nice and organized.  
• TaskIt and ScheduleIt. Turn messages into Outlook Tasks, Meetings, and Appointments, send a reminder, and archive them. So your inbox remains small and you don't lose important items that scroll out of view.  
• Postpone messages. If you need to act on a message in the future, you can "postpone." The message will be hidden in your Inbox until the specified time. This lets you keep a few messages in your Inbox at any time, so you can see what's important to work for now.  
• Send and archive. Archive the messages to the correct folder while you send them. Optionally, keep a copy on the submitted items.  
• Delay Send/Undo Submission. You may have seen the "Unsend" feature in Gmail or other email clients. Allows a brief period of time when you can cancel the sending of a message. For example, this is great when you click Send and immediately recognize that you addressed the message to the wrong person or forgot to attach a file.  
• Go to the folder. Even if you have thousands of folders, jump to any folder with just a few keystrokes.  
• Supports fast operation with keyboard only. If you think it works faster when you don't need to touch the mouse, you'll fill in what SimplyFile was built for you.  
• Archive History. Use a searchable chronological list of recently archived messages to find archived messages. It's also a convenient way to remember what you've worked on recently. You can use it when you're filling out a time report, writing a status, or creating an invoice for your customers.  
• Create Outlook folders in massa. Create multiple Outlook folders at once. Automatically pre-create folder structures for end users, without requiring any action from them.  

System Requirements

• Microsoft Windows 7, 8, 8.1, 10, 2012 R2, 2016 (64 and 32 bits) with the latest Service Pack.
• Outlook 2010, 2013, 2016, 2019, Office 365 (64 and 32 bits) with the latest Service Pack.
• SimplyFile does not work with Outlook Express.
• Due to problems with Google Apps Sync, it is not supported.